careers & internships

Job Title: Programming Assistant

Department: Administration 

Supervisor: Director of Programming 

FLSA Status: Non-Exempt | Part-Time Temporary | 20 hours a week  

Pay Range: $19-21

Mission: The mission of the Latino Center of the Midlands is to cultivate generations of engaged, thriving Latinos through educational foundations, workforce development and leadership opportunities. 

Position Summary:

The Programming Assistant provides administrative support to the Director of Programming who oversees the department at the Latino Center of the Midlands (Family & Community Well-Being, Workforce Education & Innovation, and Pathways 2 Success). Responsibilities include promoting agency programming, planning and evaluation programs, providing administrative support, collaborating with other departments, and implementing special projects (including our family committee and civic engagement activities). 

Essential Duties and Responsibilities:

• Promotes community and agency resources and opportunities to participants and the general public 
• Assist in the planning and implementation of department programs and events 
• Provide administrative support to the Director of Programming, including scheduling appointments, maintaining files, and preparing reports 
• Conducts research on best practices for nonprofit programs/programming 
• Ensures staff completion of programming manuals and procedures (Program Manuals, Implementation Manuals, Programming Calendar, others.) 
• Works on special projects as assigned by the Director of Programming, which can include but are not limited to: Family Committee and Initiatives, Civic Engagement and GOTV initiatives, Community Assessments, and others.
• Collaborate with other departments to ensure a cohesive and efficient programming experience for participants 
• Stay up-to-date on current trends and best practices in programming and community engagement 
• Ensures the LCM Community Directory is updated (min. quarterly) 
• Supports the outreach, recruitment, and implementation of departmental programming and activities. 
• Maintains relationships with community partners and general stakeholders Collects reporting data and organizes it within the database system. 
• Promotes program activities in community organizations, churches, media, social media, and other channels. 
• Serves as a professional representative of the Latino Center of the Midlands and follows the organization mission and policies. 
• Other duties may be assigned. 

Supervisory Responsibilities 

N/A 

Competencies: 

• Problem Solving: Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. 
• Adaptability: Adapts to changes in the work environment, manages competing demands, and changes approach or method to best fit the situation. 
• Communications: Clearly expresses ideas and thoughts orally and in written form and exhibits good listening and comprehension skills. 
• Planning/Organizing: Prioritizes and plans work activities, uses time efficiently, plans for all needed resources, and sets goals and objectives. 
• Use of Technology: Demonstrates required technological skills and is able to troubleshoot technological problems. 

Qualifications:

Education and/or Experience 

• Current students in an accredited university/college.
• Experience or education in the following fields are recommended: Public health, social work, human services, nonprofit management, horticulture, and related fields. 

Language Proficiency: 

Bilingual in Spanish and English required. 

Physical Demands: 

• Ability to sit or stand for extended periods and occasionally lift up to 25 pounds.

Work Environment 

• The role is performed in a standard office environment. Reasonable accommodations can be made for individuals with disabilities.
• The noise level in the work environment is usually moderate. 

The Latino Center of the Midlands values diversity and equity and is committed to creating an inclusive environment for all employees and visitors.

Job Title: Part-Time Receptionist
Department: Admin
Supervisor: Executive Assistant
FLSA Status: Non-Exempt | Part-Time
Schedule: Monday to Thursday, 1:00 pm to 5:00 pm | Bilingual (English/Spanish) required.

Mission:
The mission of the Latino Center of the Midlands is to cultivate generations of engaged, thriving Latinos through educational foundations, workforce development, and leadership opportunities.

Position Summary:
The Part-Time Receptionist serves as the initial point of contact with the public and provides essential secretarial, clerical, and administrative support. This role ensures a welcoming and professional environment while connecting clients to appropriate programs or resources. The receptionist will operate a multiline telephone system, assist visitors, and perform light administrative duties.

Responsibilities:

Reception Duties:

• Welcome on-site visitors, determine the nature of their visit, and direct them to the
  appropriate personnel.
• Answer incoming telephone calls, determine the purpose of callers, and forward calls or
  messages to appropriate staff.
• Provide information to callers about the organization, including address, directions, and
  general details.
• Set up appointments between attorneys and clients at the office.
• Announce appointments to attorneys and ensure timely communication of schedules.
• Coordinate with attorneys and clients via email and phone calls to confirm and adjust
  appointments as needed.

Administrative Support:

• Assist with intake forms and ensure accuracy.
• Enter client data into the organization’s database system and maintain an up-to-date contact log spreadsheet.
• Organize and process incoming/outgoing mail and packages.
• Perform general clerical duties such as photocopying, scanning, filing, and sending emails or
  faxes.

Facility and Meeting Support:

• Schedule and confirm meeting room requests via a calendar system.
• Ensure meeting rooms are tidy and have necessary equipment.
• Set up refreshments for meetings as requested.

Office Organization:

• Maintain the reception area’s cleanliness and orderliness.
• Monitor and replenish office supplies and notify vendors for repairs or maintenance as needed.

Additional Tasks:

• Assist with special projects or tasks as assigned.

Competencies:

• Professionalism: Maintain a professional demeanor in all interactions.
• Communication: Exhibit clear and effective communication skills, both verbal and written.
• Dependability: Demonstrate reliability and the ability to follow instructions.
• Adaptability: Respond flexibly to changes and challenges.

Qualifications:

Education/Experience:

• High school diploma or equivalent required
• Six months to one year of relevant receptionist or customer service experience preferred.

Skills:

• Basic computer skills, including proficiency with Microsoft Office, databases, and email systems.
• Strong organizational skills and attention to detail.

Physical Demands:

• Ability to sit for extended periods and occasionally lift up to 10 pounds.

Work Schedule:

• This is a part-time position with flexible hours. Availability during afternoon shifts is required, with occasional evening or weekend support for events as needed.

Work Environment:

• The role is performed in a standard office environment. Reasonable accommodations can be made for individuals with disabilities.

The Latino Center of the Midlands values diversity and equity and is committed to creating an inclusive environment for all employees and visitors.